⚡ AI included, plus up to 14% off

Gemini AI in Google Workspace: what each plan includes

Every Business plan now comes with AI. The difference is where it works. Here's what Gemini, NotebookLM and Workspace Flows can do for a small team on each plan.

By the SMBSaver team · Updated October 31, 2026 · 6-minute read

Quick answer

All Google Workspace Business plans include the Gemini app at no extra cost. Business Starter adds Gemini inside Gmail and Vids. Business Standard and Plus put Gemini in Docs, Sheets, Slides, Drive, Meet and Chat, with expanded NotebookLM.

If AI in your documents matters, Standard is the plan to buy, and a Google Workspace promo code takes 12% off it for your first 3 months.

Gemini AI on each Google Workspace plan

AI feature	Business Starter	Business Standard	Business Plus
Gemini app (chat assistant)	Included	Included	Included
Gemini in Gmail	Included	Included	Included
Gemini in Vids	Included	Included	Included
Gemini in Docs, Sheets and Slides	Not included	Included	Included
Gemini in Drive, Meet and Chat	Not included	Included	Included
NotebookLM	Basic	Expanded	Expanded
Price (annual, per user)	$7	$14	$22
With a promo code (first 3 months)	$6.30	$12.32	$18.92

Feature names and limits change often, so check Google's plan page before you buy. For the full plan comparison, see Business Starter vs Standard.

10 ways small teams use Gemini in Google Workspace

Clear the inbox faster

Ask Gemini in Gmail to summarize a long thread and draft a reply in your tone. Works on every plan.

Write a first draft of a proposal

Describe the client and scope in Docs and get a structured draft to edit. Standard and Plus.

Build spreadsheet formulas in plain English

Ask Sheets for "total sales by month for each rep" instead of searching for the right formula. Standard and Plus.

Turn notes into a slide deck

Paste meeting notes into Slides and ask for a short presentation with speaker notes. Standard and Plus.

Get meeting notes automatically

Gemini in Meet can capture notes and action items so nobody has to type during the call. Standard and Plus.

Find a file you can't remember the name of

Ask Drive for "the pricing sheet we sent the Cairo client last month". Standard and Plus.

Catch up on a busy Chat space

Get a summary of what you missed after a day off. Standard and Plus.

Make a short training video

Use Vids to turn a script into a simple explainer for new staff. Every plan.

Research a market or competitor

Upload reports to NotebookLM and ask questions across all of them, with answers linked to the source. Every plan, with more on Standard.

Automate a routine task

Use Workspace Flows to sort incoming requests into a Sheet and alert the right person. See below.

NotebookLM: a research assistant for your own files

NotebookLM answers questions using only the documents you give it: contracts, reports, manuals or meeting transcripts. Answers point back to the exact source, which makes it easier to trust than a general chatbot. It can also create audio overviews, short spoken summaries you can listen to on the way to a meeting.

On Business Standard and Plus, NotebookLM has higher limits and extra features, which matters if your team uses it every day.

Workspace Flows and Gems: automation without code

Workspace Flows lets you build automations across Gmail, Sheets, Calendar, Drive and Chat without writing code. You describe a trigger and the steps that follow. For example: "when an invoice email arrives, save the attachment to the Finance shared drive and add a row to the payments Sheet."

Gems are custom Gemini assistants you set up once with instructions and reference files, such as your price list, brand voice or HR policy. Adding a Gem to a Flow lets the automation make simple judgment calls:

Read support emails, tag them by urgency and post urgent ones to a Chat space.
Check a new quote against your pricing rules before it goes to the client.
Summarize weekly customer feedback in a Sheet and list the top three issues.

Flows runs inside Workspace, so there are no add-ons to install. Availability depends on your plan and region, so check your Admin console.

Is your business data safe with Gemini?

On Google Workspace Business plans, Google states that your content isn't used to train its AI models for other customers, and Gemini respects the same sharing permissions as your files: it can only see what the user asking already has access to. Admins can turn Gemini features on or off for the whole company or for specific teams in the Admin console.

FAQ

Is Gemini included in Google Workspace?

Yes. All Business plans include the Gemini app. Starter adds Gemini in Gmail and Vids, and Standard and Plus include Gemini across Docs, Sheets, Slides, Drive, Meet and Chat at no extra cost.

Which Google Workspace plan is best for AI?

Business Standard. It's the lowest-priced plan with Gemini inside Docs, Sheets, Slides, Drive, Meet and Chat, plus expanded NotebookLM.

Can I get Gemini in Google Workspace cheaper?

Yes. A Google Workspace promo code takes 12% off Business Standard for your first 3 months, bringing it to $12.32 per user on the annual plan.

What is Google Workspace Flows?

A no-code automation tool built into Workspace. It connects Gmail, Sheets, Calendar, Drive and Chat, and can use Gemini and custom Gems to sort, summarize and act on information.

Does Google train AI on my business data?

Google states that on Workspace Business plans your content isn't used to train models for other customers, and Gemini only accesses files the user can already see.

Features and availability are based on Google's Business plans as of October 2026 and may change by plan and region. SMBSaver is not affiliated with Google.